Documents Required for Private Limited Company Registration

Registration of a private limited company is simple but a detailed task to accomplish. The Incorporation process of a private limited company as well as the LLP is nearly similar. The Incorporation process requires certain documents to be filed and submitted to the RoC (Registrar of Companies) in an accurate manner. The Incorporation process can take a less time, if all the required documents in proper format are given to MCA. However, if any of the documents is not up to the mark it can delay the Incorporation process.

Hence one shall be aware and careful about the documents required for Incorporation of a Company. List of documents required are mentioned and discussed below:

Thus one needs to know exactly what documents and details are needed for the Incorporation process which we will be discussing as under.

Required documents for Incorporation:

Documents required can be bifurcated into two parts. Namely:

• In respect of Directors
• In respect of Registered Office

In respect of Directors:

A promoter being Indian National or a Foreign National can be a Director or Shareholder of a Private Limited Company. Documents required are listed below respectively:

The Indian Nationals:

The Indian Nationals will require these documents:

1. PAN Card: (Self-attested by the director)

The PAN card copy is a mandatory document for the Incorporation where the Name written in the PAN card will be taken as the name for identity proof thus it is necessary to keep the PAN Card up-to-date (in case of change of name, or marriage) at the time of submitting the documents. In case there is any error in the PAN Card then the process will get stuck.

2. Voter’s ID/ Passport/ Driver’s License: (Self-attested by the director)

Any of the above mentioned proofs can be attached with the documents and these proofs should contain the name and details similar to the name and details stated in the PAN Card, in case they are not so then one should get them rectified before submitting them to the RoC. The above mentioned documents can be used as address proof of the director’s current address. The documents like Election Card, Ration card, Adhaar Card etc. can also be provided here as proof.

3. Scanned copy of Latest Bank Statement/Telephone or Mobile Bill/Electricity or Gas Bill: (Self-attested by the director)

The bills which are to be attached as resident proof and should be latest or recent which can be 2-3 months old and not more than that so as to get accepted. It should contain the name of the Director as stated under the PAN Card.

4. Scanned copy of passport-sized photograph

The Foreign Nationals:

1. Passport:

The passport of the foreign national is mandatory for the Incorporation as it states the identity of the foreign national. The Passport stating the Name and Date of Birth of the Director should be apostilled and notarised and should be in English Language. (translated in case the same is in foreign   language)

2. Address Proof:

The director can attach any of the below mentioned documents as an address proof:

• Driving Licence
• Residence Card
• Bank Statement
• Government issued form of Identity containing Address

3. Residential Proof:

The director can attach any of these documents which are Bank statement or any kinds of bills such as Electricity Bills, Telephone Bills, and Mobile Bills. (Appostilled and notarized document)

In respect of Registered Office Address:

The registered office address proof as mentioned below shall be submitted along with the form filed for Certificate of Incorporation in the name of the Private Limited Company:

• The document stating the full address of the property company,where company will be registered, such as Electricity Bill/Property Tax Bill/ Telephone Bill etc.
• NOC, in case of Rented Property: The no objection certificate along with the valid Rent Agreement by the owners of the Property.

The above mentioned documents are required for the Registration of the Private Limited Company with MCA. The documents should be submitted in a proper form, in order to follow the hassle-free Incorporation process.