Documents Required for Private Limited Company Registration

Published On: Feb 2, 2022Last Updated: Jun 30, 20233.7 min read

The registration process of a pvt ltd company is quite simple in India. Through this article we focus on what documents are required for company registration. Let us quickly jump to the topic so that you can start with collecting the documents for company registration. You can collect these necessary documents beforehand to speed up the process.

The process of company registration in India requires documents from individual shareholders and directors, and also for the registered office. Let’s take a look at what documents are required for company registration. 

What are the documents required from Directors and Shareholders? 

There is a categorization of documents requirement amongst Indian and Foreign nationals. Hence, we will cover both separately.

What are documents required for company registration from Indian Nationals?

Copy of Aadhaar Card

Aadhar card is the primary identity proof. Hence, all directors and shareholders must submit their aadhar card while applying for company registration. If you link your Aadhaar Card with your phone number, it becomes easy to generate DSC (Digital Signature Certificate). DSC is mandatory to securely sign all the important documents required for company registration while filing e-forms.

Passport-size photograph

As a part of the identification drill, all shareholders also need to provide their passport size photographs. The photo is useful even while applying for a DSC. 

Self-attested copy of PAN

PAN (Permanent Account number) is an important document and all your documents should match it. Otherwise, the company incorporation process might face hindrances. It is always advisable to update all the documents required for company registration according to PAN Card. Such as Aadhaar Card, Passport, Voter ID, and Driving License etc. You must update before submitting for company registration.

Identity Proof after self attestation

You can provide either of your Voter ID, Passport or Driving License in a self-attested format as proof of your identity.

Utility bill for company incorporation

Apart from identification proof, you need to provide a utility bill for company incorporation. You can submit either of the following: 

  • Mobile Bill;
  • Telephone Bill;
  • Electricity Bill;
  • Latest Bank Account Statement 

For a smooth verification process, you need to ensure that the details in the document you provide matches the details of your PAN.  Also note that the utility bill documents you provide for company registration cannot be older than 2 months. 

What are the documents for company incorporation required by foreign nationals?

All foreign nationals who are desirous of becoming a member in an Indian company need to submit the following documents:


It is mandatory for foreign nationals to provide their passport as nationality proof. It has to be in English. In case your passport is in a foreign language, you must translate it in an English version before you can submit the same. 

Passport Size Photograph

This is also a mandatory part of the company incorporation and DSC application process. The passport photo must be a clear copy. 

Address Proof

As a foreign national you can submit any of the following as an address proof: 

  • Driving license;
  • Residence Car;
  • Bank statement with latest two pages of transactions;
  • Utility bill not less than two months old. 

Which documents are required for company registration for a registered office?

Apart from proving the identity of the members of a company, you will also need to submit the documents, such as address proof for the registered office of company. 

Address Proof for registered office

You can submit either of the Electricity Bill/ Telephone Bill/ Water Bill/ Gas Bill of the registered office as business address proof. The bill should not be older than 2 months at the time of submission for creating the Certificate of Incorporation (COI).

Documents for rented business property

In case you are running the business from a rented property, you need to submit the rent agreement and No objection Certificate from the owner of the property. 

Company incorporation documents for owned property

If you are the owner of a property that you will use for business you will have to submit the NOC, because the company will be a separate legal entity. 


The list given above is comprehensive and covers all the documents required for company incorporation. You must keep in mind that these documents should match with the PAN card of every individual to carry out a hassle-free incorporation process.

Our comprehensive list covers all the documents required for company registration in India. If you have any more concerns read the simplified guide for the company registration process.


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Shrijay Sheth
About the Author

Shrijay Sheth

Shrijay, co-founder of, is best known for his business acumen. On this platform, he shares his experiences backed by a strong understanding of digital commerce businesses. His more than a decade-long career includes a contribution to some of the highly successful startups and eCommerce brands across the globe.


  1. EZZUS 09/10/2017 at 11:20 am - Reply

    thank u nice article

  2. Kristy Glenn 15/01/2018 at 9:44 am - Reply

    Thanks for providing this information, it will be very helpful for beginners.

  3. LEGALO EXPLORE LLP 13/05/2022 at 12:32 pm - Reply

    Hi Shrijay, that’s an informative post on pvt ltd registration. Thanks for the info.

  4. Sachin 21/02/2023 at 3:01 pm - Reply

    During pvt ltd company registration I have given light bill and property tax of my residence for office address proof and company address proof. In my both bills pin code is 411029 but mca shows error for this code..on my aadhar card pin code is 411058….
    What can I do for fast processing please suggest…..

    • Monjima Ghosh 01/03/2023 at 10:46 am - Reply

      Hi, thank you for your comment. Please reach out to us at with your query. Thank you.

  5. Rajesh 15/06/2023 at 2:26 am - Reply

    While registering a firm, when given the documents the name in the deed and the aadhar card differs but both the names are of same person. What should we do

    • Monjima Ghosh 20/06/2023 at 1:37 pm - Reply

      Hi, this can lead to many difficulties with linking. It’s recommended to either file an aff8idavoit to change the name in the deed or update name in aadhar card, whichever is the right name.

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