Registration of a private limited company is a simple but detailed process. This Incorporation process of a Private Limited Company and a LLP are very similar. The ROC (Registrar of Companies) needs certain mandatory documents to carry on with Company registration process. If all the required documents are provided in due time to MCA, this wearisome process can be completed in a short span. However, if any of the documents is not up to the mark it will delay the Incorporation process.

Hence one should always be aware and careful while filing the necessary Pvt. Ltd. company registration documents. In order to make it simpler for you, we have created a List of Documents that are a must, in order to get your Pvt. Ltd. Company Registered:

Required Documents for Incorporation:

The documents required can be classified into two based on people and property invovled, namely:

  • Documents required from Directors; and
  • Documents in respect of Registered Office

Documents required from Directors:

An Indian National or a Foreign National, can be a Director or Shareholder of a Private Limited Company. In order to register a Pvt. Ltd. Company, the Director needs to submit these Documents:

For Indian Nationals:

The Indian Nationals need to submit the following documents:

1. Copy of Aadhaar Card

All the Directors of Company need to submit self attestd copy of their Aadhar card. Aadhaar number linked to one’s phone number helps in the process of generating DSC (Digital Signature Certificate) easily, which makes it important to provide the Aadhaar Card.

2. Copy of PAN Card (Self-attested by Director)

The PAN Card is mandatory because the Name written in the PAN card is always used to verify the Director(s) identity. Thus, making it necessary to keep the PAN Card up-to-date (in case of change of name, or marriage) at the time of submitting the documents. The Incorporation process gets stuck if there are any errors in PAN Card.

3. Voter’s ID/ Passport/ Driver’s License: (Self-attested by the director)

The above mentioned IDs can be attached with the documents. These documents are used for Identification purposes. So, one should always keep in mind that the details on your PAN Card should match the name and details given in these ID Documents. In case they are not same, one must get them rectified before submission. The above mentioned documents can be used as address proof of the director’s current address. The documents like Election Card, Ration card, Adhaar Card etc. can also be provided here as proof.

4. Scanned copy of Latest Bank Statement/Telephone or Mobile Bill/Electricity or Gas Bill: (Self-attested by the director)

Utility bills act as a proof of residence. So, for smooth – flowing verification of Documents, the name in these bills and in the PAN card must be same. In order to be accepted, the copy of said bills need to be latest (At most 3 months old).

5. Scanned copy of passport-sized photograph

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The Foreign Nationals:

1. Passport:

The passport of a foreign national is mandatory for the Incorporation as it proves his/her Identity. The reason behind this being that a Passport states the Name and Date of Birth of the Director. it must be apostilled or notarized. The copy of Passport also needs to be in English Language. (If Passport is in a foreign Language, translate the copy before submission.)

2. Address Proof:

A Foreign National Director can attach any of the below mentioned documents as his/her address proof:

  • Driving Licence
  • Residence Card
  • Bank Statement
  • Government issued form of Identity containing Address

3. Residential Proof:

As a residential proof, one can submit a) Latest Bank Account statement; or b) The latest Copy of any kind of utlity bills such as Electricity Bills, Telephone Bills, and Mobile Bills. Don’t forget that these documents need to be notarized or apostilled by the Authorities.

Documents in respect of Registered Office

In addition to the verification of Directors, the office address must also be verified. This address becomes the registered office in the certificate of Incorporation of your Private Limited Company. In addition to the form for Incorporation of a PLC, one needs to submit the following documents:

  • Documents such as latest copy of various utility bills (electricity, telephone, Property Tax) etc. alongwith the Sale Deed can be used. In addition to this, always keep in mind that the document one submits must have the complete address of registered office property.
  • In case of Rented Property: One will need a No Objection Certificate (NOC) along with the valid Rent Agreement by the owners of said Property.

This list covers all the documents that are mandatory for Incorporation of a Private Limited Company. Further, one must keep in mind that these documents need to be in a proper form to carry on with a hassle free incorporation procedure.