The registration process for a private limited company in India is quite simple. Let us quickly jump to the topic so that you can get started with collecting the necessary documents beforehand to speed up the process.

You will be required to submit a set of documents for individual directors and shareholders as well as the registered office of the private limited company.

Documents required for Directors/Shareholders

First of all, there are a few differences in the documents required in case of Indian nationals and foreign nationals. The Directors/ Shareholders need to furnish the following documents:

For Indian Nationals

Copy of Aadhaar Card

Submitting a copy of Aadhaar Card of all the directors and shareholders is mandatory as it serves as an important identity. If your Aadhaar Card is linked with your phone number, it becomes easy to generate DSC (Digital Signature Certificate). DSC is required to sign all the important documents securely while filling e-forms for company registration.

Passport-size Photograph

Your photograph is attached with all the important documents as identity proof. Also, while acquiring a DSC, a photograph is mandatory.

Self-attested copy of PAN of all the directors and shareholders

PAN (Permanent Account number) is an important document and all your documents should match with it. Otherwise, the company incorporation process may get stuck in between. It is always advisable to update all the documents according to PAN Card like Aadhaar Card, Passport, Voter ID, and Driving License before submitting for company registration.

Self-Attested copy of Identity Proof

You can provide either of your Voter ID, Passport or Driving License in a self-attested format as proof of your identity.

Self-Attested copy of Address Proof

Along with the identity proof, you also need to provide address proof. You can submit any of the following documents for this purpose: Mobile Bill/ Telephone Bill/ Electricity Bill/ Latest Bank Account Statement (including name, address and the last page of a passbook that shows recent activities). The name in these bills and the PAN must be the same for smooth verification process. These bills should not be older than 2 months.

For Foreign Nationals

In case of foreign directors and members, all their documents should be notarized and apostilled.

Passport

It is mandatory for foreign nationals to provide their passport as nationality proof. It has to be in English. In case your passport is in a foreign language, it must be translated to English before submission.

Passport Size Photograph

You need to submit passport size photographs, especially for DSC registration.

Address Proof

As a foreign national, you can attach any of the below-mentioned documents as address proof:

  • Driving License
  • Residence Card
  • Bank Statement with the last page of the recent transactions
  • Utility bill not older than 2 months

Documents in respect to Registered Office

You also need to submit a set of documents related to the Registered Office that you’ve chosen for the private limited company. It begins with submitting the business address proof.

Business Address Proof

You can submit either of the Electricity Bill/ Telephone Bill/ Water Bill/ Gas Bill of the registered office as business address proof. The bill should not be older than 2 months at the time of submission for creating the Certificate of Incorporation (COI).

Rented Business Property

In case you are running the business from a rented property, Rent Agreement and No Objection Certificate (NOC) from the owner needs to be submitted to register it as the registered office.

Owned Business Property

Even if it is your own property, NOC is required to submit because the company and owner both share separate legal entities in the business.

This comprehensive list covers all the documents required for incorporation of a Private Limited Company in India. You must keep in mind that these documents should match with the PAN card of every individual to carry out a hassle-free incorporation process.

If you have any more concerns read the simplified guide for the company registration process.