As we all are aware, the Novel
Coronavirus (COVID-19) has affected over 190 countries, including India. Given
the magnitude and extent of its spread, The World health organization (WHO) has
declared it a Pandemic. Apart from human suffering, it also causing
major economic disruptions.
In Order to generate greater awareness and confidence on our state of readiness, Ministry of Corporate Affairs (MCA) issued advisory on preventive measures to contain spread of COVID-19 to all Chairman, Managing Director and Chief Executive Officer. With respect of it, they will deploy “Company Affirmation of Readiness towards COVID-19 (CAR) web-based form on 23rd March, 2020 to ensure that “work from home” policy is followed by all the LLPs and Companies to show their readiness against fight with COVID-19.
As per the said advisory, all Companies /LLPs are expected and strongly advised to put in place an immediate plan to implement the “Work from home” policy in their headquarters and field offices, to the maximum extent possible, as a temporary measure till 31st March, 2020. Even with the essential staff on duty, staggered timings may be followed, so as to minimize physical interaction.
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PURPOSE BEHIND THIS WEB BASE COMPLIANCE
In order to deal with this public
health situation, the Corporate sector would be require to play a key
role in implementing the strategic policy decision of social distancing, which
is the most critical for reducing the rate and extent of the disease
transmission at community level.
It is a task of the Authorised signatory to file this web-based Form name CAR (Company Affirmation of Readiness Toward COVID-19).
Steps For Filling Form_Car (Company Affirmation Of Readiness Toward Covid-19).
Step 1: Enter valid CIN/
FCRN/ LLPIN/ FLLPIN
Step 2: Click on Pre-fill
Step 3: System will
Pre-fill the name of the Indian company or a Foreign company or LLP or Foreign
Step 4: Select whether
Company/LLP is in compliance of COVID-19 Guidelines including work from home
Step 5: Select whether
the Authorized Signatory of the Company/LLP who is providing the affirmation
has a valid DIN/ PAN or Membership Number.
Note: Ensure that such authorized signatory
is currently associated with the company/LLP.
Step 6: Enter valid DIN
in case of Director/ PAN in case of other Key Managerial Personnel/ Membership
Number in case of Company Secretary in full time employment.
Step 7: Click on Pre-fill
Step 8: In case DIN of a
Director is entered, mobile number available in database shall be Pre-filled.
Note: Where mobile number is not Pre-filled,
the field shall be editable and mobile number can be entered by the user.
Step 9: Click on ‘Send
OTP’ button. OTP shall be sent to the mobile number mentioned .
Step 10: Enter OTP
received on the mobile number and click on ‘Verify OTP’ button
Step 11: Once OTP is
verified, success message shall be displayed.
Step 12: Click on ‘Submit’ button to submit the form.
FAQS ON FILING THE CAR(Company Affirmation of
Readiness towards COVID-19) FORM WITH MCA
1.Which entities have to fill this form?
companies, foreign companies, LLPs and foreign LLPs
CAR form has to be filed w.e.f. 23rd March, 2020. While no clear due date has
been mentioned to file the form, however, since the current work from advisory
is till 31st March, 2020, therefore, it is presumed that the said form should
be filed before that.
form has emanated from the advisory issued by MCA and not from any circular or
notification. To that extent, it is not statutory. However, it is highly
recommended to file this form to enable the Ministry to gather data on the
preparedness to tackle COVID-19 by corporate.
- What are the steps being suggested through the Advisory?
and LLPs are being advised to put in place an immediate plan to implement a
‘work from home’ policy as a temporary measure.
- Whether there is any penalty for non-filing of this form?
has been deployed as a purely confidence building measure to assess the
readiness of the companies to deal with COVID-19 Threat in India. As such no
penalty or enforcement related action is applicable. Stakeholders may at their
convenience file this form. It is purely voluntary as part of our contribution
towards joining the movement to fight against the spread of the disease. Since
the portal may experience heavy load, it would indicate ‘Busy’ alert whenever
peak traffic is reached.
- What are the key details to be filled in the form?
simple web-based form containing the following details:
- CIN/ FCRN/ LLPIN/ FLLPIN
- Name of the company/ foreign company/ LLP/ Foreign LLP (Prefilled)
- Whether the company/ LLP is in compliance of COVID 19 Guidelines? – Yes or No
- Authorized Signatory of the company/ LLP: DIN/ PAN/ Membership No. of the Authorised Signatory
- Mobile No. (Pre-filled, if available in the database, else can be manually entered)
- OTP (received on the mobile number instantly)
Also Read:Understanding the role of auditors in LLP
- What is the object of having such a plan?
object of having such a plan is to ensure social distancing as advised by WHO
and other public health authorities in the recent outbreak of COVID-19 which is
required for preventing the rapid spread and transmission of the disease at
- Who is authorized to file the form and are any Digital signatures
authorized signatory of the entity (being the Director / KMP / CS) having a
valid DIN/ PAN / Membership number and who is currently associated with the
said entity on MCA portal can file this form. No digital signatures are
required to fill this form. However, this form is available to all Registered
Users and Business Users, post login at the MCA portal, by the name COVID-19
(under MCA services).
- Is there any fee for filing the form?
is no filing fee and no SRN will be generated. After filing the form, just an email
acknowledgement will be received by the Company mail id and at the mail id of
the authorized signatory.
2. What do “COVID-19 guidelines” mean (as mentioned in the form)?
guidelines have not been defined anywhere. There are no separate COVID-19
guidelines for Corporates except for the advisory issued by the MCA, available
at the MCA home page, advising the corporates to offer work from home to its
employees in the headquarters as well as field offices.
3. What if employees at certain locations are working from home, while others are not?
Corporate has offered work from home for employees, wherever it is possible,
and has made other alternate arrangements to ensure the safety, security and
minimum physical interaction of the other staff, the said Corporate may file
“Yes” in the CAR form to report preparedness to tackle COVID-19 pandemic.