Which approvals are required for a company name change?

Four consents or approvals have to be obtained: Consent from the board Consent from the members of the company Approval from the Registrar of Companies concerned Approval from the Central Government

Are there restrictions on changing a limited company’s name?

There is no restriction on the name change of a private limited company, which may not be the case for a public company. The names chosen for the application must be in conformity with the rules prescribed.

How is the new name reserved?

Through a web form called RUN, short for Reserve Unique Name, introduced by the Ministry for the reservation of a new name for an existing company. The company can apply with two different names and their significance. Both must be unique and in accordance with the provisions.

When does the application have to be made?

Within 30 days of obtaining the consent of the members in general meeting, which is held after the name has been reserved. The resolution is intimated in form MGT-14 and the application for the name change is made in form INC-24.

Do the MoA and AoA have to be altered?

Yes, both, with the new name. A copy of the proposed alteration is filed in INC-24.

Can a change of object be processed at the same time?

Yes, where the name change is being made because of a change in the main object, both procedures can be carried on simultaneously. Because government approval is involved, the period can vary with the response and the time taken by the Registrar.

When does the new name take effect?

Only on the issuance of a fresh Certificate of Incorporation. The officer concerned, on being satisfied with the application made, issues a fresh Certificate of Incorporation with the new name.

When should the PAN change be applied for?

The company’s new name can be updated on its PAN, or on any other registration, once the fresh Certificate of Incorporation has been issued. The application to change the PAN is included in this package.

What has to be done after the name has changed?

The company has to update its name with every ministry it is registered with, and all its stationery, from business cards and letterheads to display boards, has to be updated. One important step is the ratification of contracts entered into under the previous name. The parties to those contracts have to ratify them after the new name is adopted.

Do I have to display the old name alongside the new one?

Yes. For a period of two years from the change, the previous name must also be displayed wherever the company’s name is displayed.

Change Your Company Name

Rebrand without disturbing anything else. A change of name does not affect the existence of the company, so its assets, its liabilities and its contracts all carry over untouched.

A search report on the availability of your proposed name
Name reservation through the RUN form
Resolutions drafted and the MoA and AoA altered

+3 more

The name change application filed with the MCA
A fresh Certificate of Incorporation in the new name
The application to change the company’s PAN is included

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Changing the name of a company

What the process requires, whose approval you need, and why companies choose LegalWiz.in to handle a rebrand.

A company’s name can be changed at any time after incorporation. Because a company is an entity regulated by law, it has to follow the specific process the Companies Act, 2013 lays down: a board meeting and a members’ meeting for their respective consents, followed by name reservation and approval from the Central Government for the change.

A fresh Certificate of Incorporation is then issued by the Registrar in the new name, after the Register of Companies has been updated. The company can use the new name from the moment that certificate is issued.

What the change does not do is disturb the company itself. Its existence is unaffected, which leaves its assets and its liabilities exactly where they were. Contracts entered into under the previous name do need to be ratified by the parties to them after the new name is adopted.

Approvals needed: Four; Board, members, the RoC, the Government
Reserved through: The RUN form; On the Ministry’s portal
Names proposed: Two; Each with its significance
Filing window: 30 days; From the members’ consent in general meeting
Filed in: MGT-14 and INC-24; The resolution, then the application
Effective from: The fresh CoI; Not from the resolution
Display the old name: Two years; Wherever the new name is displayed
Turnaround: 10 to 12 working days; Subject to government processing

Why companies choose LegalWiz.in

An expert team of qualified CA, CS and lawyers
A dedicated relationship manager with on-call support
The entire change is handled online
Quick turnaround and economical pricing
Thousands of happy customers across every state in India
Backed by secure technology
Exclusive partner offers on web hosting, payment gateways and more

Start the change

What the service covers

Your relationship manager and the filing team handle everything below. You supply the documents once and approve the drafts.

A search report on the availability of the proposed name
Application for name reservation through the RUN form
Drafting of the necessary resolutions and documents
Alteration of the Memorandum and Articles of Association
Filing of the application for the name change
The fresh Certificate of Incorporation in the new name
Application to change the company’s PAN
Updated MCA master data, shared with you

Government fees are charged at actuals. The application has to be filed within 30 days of the members’ consent in general meeting. Updating the name on registrations other than PAN is not included in this package.

What the new name must contain

A unique first part
This is what builds the company’s brand, and a coined word is the strongest choice because it is least likely to already be taken.
A business object
The second part of the name should suggest the activity the company carries on.
The constitution type
The name must end with "Private Limited" or "Limited" as a suffix.
Two proposals, with reasons
The RUN form takes two different names with their significance. Both must be unique and in accordance with the naming provisions.

Why companies change their name

A voluntary change
The directors or the shareholders may decide mutually to change the business name for any justified reason. A name can be used to reflect the vision or a characteristic of the company, and making it relatable and easy for a consumer is reason enough on its own.
A change in the business objective
Where the name no longer reflects an altered objective, it can be changed in line with it. The company must apply for a change where the Registrar has directed it to do so.
Rebranding to enhance brand value
A name carries the brand value of the company, and the intention to improve it is often the reason for a change. In industries where trends move, a name in line with the trend creates a distinct identity, and a change of name can be a good marketing strategy in itself.
Discarding the boundaries the name assumes
Words that name a geographical region or a particular offering define the boundary of your operations. Expanding into a wider market means removing them, and a name that has become irrelevant to the products or services offered has to change to reach the right audience.

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Documents required to change the company name

A short checklist. Everything else is drafted for you.

Digital Signature Certificate
The DSC of one of the authorised directors of the company.
MoA and AoA
A copy of the latest amended Memorandum and Articles of Association.
Certificate of Incorporation
The Certificate of Incorporation of the company.
PAN card
A copy of the PAN card of the company.