Compliance
EPF Registration for Employers: Applicability, Rules, and Process
EPF registration is not optional once your workforce crosses the legal employee threshold.
7 min read
ESI Registration
Compulsory once you employ 10 people, or 20 in some states, and it covers everyone earning up to the monthly wage ceiling. You have 15 days from the day you become eligible.
- We confirm whether your state’s threshold is 10 employees or 20
- Employee data collected and checked against what ESIC needs
- Application prepared and filed with ESIC
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- Your 17 digit employer code, shared as soon as it is allotted
- The filing calendar explained before you are left with it
- A dedicated relationship manager from start to finish
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What ESI registration is
What the scheme covers, who has to register, and what it costs the employer and the employee each month.
The Employees’ State Insurance scheme is run by the Employees’ State Insurance Corporation, an independent authority under the Ministry of Labour and Employment. It gives the people working in a covered establishment socio-economic protection: medical treatment, sickness pay, maternity benefit and support for their families, extending to the insured person’s dependants as well as to the person themselves.
It is self-financing. The employer contributes 3.25% of the wages payable to an employee and the employee contributes 0.75%, each rounded up to the next rupee, and the state government meets an eighth of the cost of the medical benefit on top of that.
An employer registers once the establishment falls within the scheme, and the registration has to be taken within 15 days of becoming eligible. What you are allotted is a 17 digit identification number for the establishment, and each employee gets their own insurance number for every dealing with the scheme afterwards.
- Threshold
- 10 employees
- 20 in some states and regions
- Wage ceiling
- ₹21,000 a month
- Per employee, gross
- Employer contributes
- 3.25%
- Of the wages payable
- Employee contributes
- 0.75%
- Of the wages payable
- Register within
- 15 days
- Of becoming eligible
- Contribution due
- 15th of the month
- For the month before
- Returns due
- 11 May and 11 November
- Half-yearly
Why employers choose LegalWiz.in
- A team of qualified company secretaries and chartered accountants
- A dedicated relationship manager with on-call support
- Affiliates in cities across the country for anything that has to be done locally
- We confirm the threshold that applies in your state before filing
- The entire process handled online, with regular communication
- Thousands of happy customers across every state in India
What the service covers
The employee data is the part that holds an ESI application up. We collect it against what ESIC actually asks for.
- Consultancy on whether your establishment falls within the scheme
- Confirming whether your state applies the 10 or the 20 employee threshold
- Collection and review of the establishment documents
- Collection of the employee data in the form ESIC requires it
- Preparation and filing of the application for registration
- Allotment of your 17 digit employer code
Once registered, contributions are due by the 15th of each month for the month before, and half-yearly returns by 11 May and 11 November.
Which establishments are covered
Non-seasonal factories
Employing more than 10 people.
Shops and hospitality
Shops, hotels, restaurants, cinemas and preview theatres.
Services and transport
Road motor transport undertakings, newspaper establishments, insurance businesses, non-banking financial companies, port trusts, airport authorities and warehousing establishments.
Medical and educational
Private medical institutions and educational institutions, and in certain states the contract and casual employees of municipal bodies.
What the scheme gives your employees
Medical treatment
Treatment and medical assistance for the insured person and their family, whenever it is needed. It is given in kind through the ESIC hospitals run by the state, and it is not linked to what the employee earns or has contributed.
Sickness benefit
70% of the monthly wage during absence from work through illness, for up to 91 days in a year.
Maternity benefit
Payable for up to 26 weeks, extendable by 30 days on medical advice. The employee must have contributed for 70 days in the two preceding contribution periods.
Disablement benefit
90% of the monthly wage for an employee disabled at work.
Dependants’ benefit
Where an employee dies during their employment, the dependants receive 90% of their monthly wage.
Funeral expenses
₹10,000 towards funeral expenses is paid to the family of a deceased employee, on top of the dependants’ benefit.
Customer reviews
What our clients say
- Rated 5 out of 5
Had a great experience with LegalWiz for my trademark registration. The service was smooth, and the after sales support was excellent. Although the filing took around 3 days, the team stayed connected throughout, provided clear updates, and there were no communication issues. Overall, a very professional and reliable experience.
Vishvam PGJune 2026 - Rated 5 out of 5
Had a wonderful experience. The team was very supportive, responsive and completed everything on time. Thank you for the excellent support.
Ujwala ShettyJune 2026 - Rated 5 out of 5
Jignesh was very helpful and amazing while filling the compliance form for my business. Will take your service again.
Sumit YadavApril 2026 - Rated 5 out of 5
Good support team. No hindrance in executions. Go for it.
Upkar ChaurasiyaApril 2026 - Rated 5 out of 5
JIGNESH BHAI, I wanted to take some time to sincerely thank you for your incredible support with my MSME registration through LegalWiz. From start to finish, Jignesh Bhai, your guidance, patience, and professionalism made what could have been a stressful and confusing process feel completely smooth and manageable. You took the time to explain every step clearly, answered all my questions patiently, and ensured that nothing was left uncertain. Your attention to detail and dedication truly stood out, and it gave me a lot of confidence throughout the process. I really appreciate the effort, care, and commitment you put into helping me. Jignesh Bhai, your service has been exceptional, and I couldn’t have asked for a better experience. Heartfelt thanks once again!
Rahul SharmaApril 2026 - Rated 5 out of 5
Highly recommend services from Legalwiz. Got my LLP conversion process faster. Helpful staff.
Sharad PatelJanuary 2026 - Rated 5 out of 5
Limited Liability PartnershipHad a great experience working with the team! They handled my LLP registration smoothly, guided me clearly through every step, and were always quick to respond. Really appreciate their professionalism and support. Highly recommended!
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They are so quick and highly professional and experienced in the industry to carry out the requirement. Loved their services.
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Trademark RegistrationVery fast & timely service. The team was very helpful and helped me find out if the brand name was available or not over the call itself without any extra cost or charge. Brilliant service, very clear communication, timely delivery & transperant pricing. Cheers!
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File INC-20AI am very much satisfied with their service for INC 20 A. i will recommend them and definitely will keep in mind for any other service.
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Close a Private Limited Companyexcellent, i appreciate accountability and transparency in the process
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Documents required for ESI registration
The first six establish the entity and the premises. The last is the employee data, which is where most of the work is.
Registration certificate
As obtained under the Factories Act or the Shops and Establishments Act.
Constitutional documents
The certificate of registration for a company or LLP, the MoA and AoA, the LLP agreement, or the partnership deed, whichever applies.
PAN card
The PAN of the business establishment.
Premises documents
A scanned copy of the property tax bill, and the rent agreement with a utility bill where the premises is rented.
Licences held
A scanned copy of the licences the business holds, the GST certificate among them.
Bank and signatory details
A cancelled cheque of the company’s bank account, the digital signature of the proprietor, partner or director, the list of directors and shareholders, and the address proof, mobile number and email of each.
Employee list
Every person working at the establishment, with full name, father’s name, date of birth, date of joining, salary, postal address, mobile number, nominee, grade, identity proof and bank account number.
Attendance register
The attendance register for the employees at the establishment.
Get registered in three easy steps
Step 01
Answer a few quick questions
- Answer a short set of basic questions about the establishment
- Pay through a secure payment gateway
- Send us the documents against the checklist
Step 02
Our experts take over
- The data is reviewed and queries on the documents resolved
- The employee details are collected in the form ESIC requires
- The application for registration is filed with ESIC
Step 03
Your establishment is registered
- The 17 digit employer code is allotted
- We explain the monthly and half-yearly calendar before you are left with it
Subject to government processing time.
How long the registration takes
About six working days of work on our side, and the employee data is what decides whether that holds.
Days 1 to 2
2 of 10 working days
- Seeking the data from you and reviewing it
- Resolving queries on the documents
Days 3 to 4
2 of 10 working days
- Filling in the registration form
- Gathering the remaining documents and the employee data
- Seeking your confirmation before the form is submitted
Days 5 to 6
2 of 10 working days
- Filing the application for registration under ESIC
Days 7 to 10
4 of 10 working days
- Government processing time
- Allotment of the 17 digit employer code
Subject to government processing time.
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What is the eligibility criteria for ESI registration?
The general rule is 10 or more employees. In a few states and regions the scheme applies only above 20.
The wage ceiling is ₹21,000 a month per employee, so it is the number of people earning up to that figure that decides whether the establishment is covered.
How long do I have to register after becoming eligible?
Fifteen days from the date the establishment becomes eligible.
This is the statutory responsibility of the shop, establishment or entity, not of the employees.
What are the contribution rates?
The employer contributes 3.25% of the wages payable to an employee and the employee contributes 0.75%, each rounded up to the next rupee.
The state government meets an eighth of the cost of the medical benefit on top of that, which is what makes the scheme self-financing.
When is the contribution due?
By the 15th of the month, for the month before.
Half-yearly returns are due by 11 May and by 11 November.
How does the scheme help an employee?
It gives medical and financial support to anyone registered under the Act. Where they cannot work because of sickness, a health problem, maternity or an injury at work, the scheme compensates them for the wages lost.
The benefits extend to the insured person’s family as well as to the person themselves.
What happens if an employee’s salary goes above ₹21,000?
The cover continues. The employee stays within the scheme for as long as they remain with the same organisation, whatever they go on to earn.
Does each employee get their own number?
Yes. Each employee is issued a unique insurance number, which is used for every operational dealing with the scheme and for verifying their details.
What has to be kept for filing ESI returns?
A registered establishment maintains these throughout the year:
- Attendance register
- Form 6
- Register of wages
- Register of any accidents on the premises
- Inspection book
- The monthly challans and returns submitted for ESI
What compliance follows registration?
The monthly contribution has to be deposited and half-yearly returns filed.
Any change in the business activity, the address, the ownership or the management also has to be reported to ESIC.
Can the benefits be transferred to someone outside the family?
No. The benefits under the scheme are not transferable.
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Register your establishment under ESI
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