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Change the Registered Office of Your Company

Every official communication to a company goes to its registered office, and the address is on its MCA master data. It has to be updated even when you have only moved within the same city.

  • Board and shareholders’ resolutions drafted
  • The application prepared and filed with the MCA
  • Filed within the 30-day window from the move
+3 more
  • Your MCA master data updated with the new address
  • Typically completed in 5 to 7 working days
  • A dedicated relationship manager from start to finish

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Changing your company’s registered office

What the registered office is for, how far you are moving and why that changes the process, and why companies choose LegalWiz.in.

The registered office is the official address at which a company is incorporated or registered. Every official communication made to the company is addressed there, and the address is displayed on the company’s master data.

Any change of address has to be updated with the MCA, even where the office has moved within the same city. The Companies Act prescribes a specified process, and which process applies depends on where the office has moved to: within the city, within the jurisdiction of the same Registrar, or to another state.

In every case the consent of the shareholders and the approval of the Registrar concerned are compulsory. The Registrar has to be notified within 30 days of the change of premises, and where the office is moving out of the state, the prior approval of the Registrar and the Regional Director must be obtained first.

Filing window
30 days
From the change of premises
Consent needed
The shareholders
And the Registrar’s approval
Within the state
No MoA change
The situation clause is unaffected
Outside the state
Prior approval
From the Registrar and the Regional Director
Premises
Any kind
Residential or commercial, but inside India
Turnaround
5 to 7 working days
Subject to government processing

Why companies choose LegalWiz.in

  • An expert team of qualified CA, CS and lawyers
  • A dedicated relationship manager with on-call support
  • The entire change is handled online
  • Quick turnaround and economical pricing
  • Thousands of happy customers across every state in India
  • Backed by secure technology
  • Exclusive partner offers on web hosting, payment gateways and more

What the service covers

Your relationship manager and the drafting team handle everything below. You supply the documents once and approve the drafts.

  • Consultancy on which process applies to your move
  • Drafting of the necessary board and shareholders’ resolutions
  • Preparation of the other necessary documents
  • Preparation of the application to update the business address
  • Filing of the application for the approval of the MCA
  • Updated MCA master data, shared with you

Government fees are charged at actuals. The Registrar has to be notified within 30 days of the change of premises, and a move out of the state needs the prior approval of the Registrar and the Regional Director before the filing.

What the new premises must satisfy

  • It can be residential

    There is no requirement for a registered office to be commercial property. A residential or a commercial address will do.

  • It must be in India

    A registered office cannot be situated outside India.

  • You need the owner’s NOC

    A no objection certificate from the owner of the premises, along with the rent agreement or the conveyance deed.

  • The books are kept there

    All books of account are kept at the registered office. Where the board decides to keep them elsewhere in India, written notice of that address has to be sent to the Registrar.

Where you are moving decides the process

The Companies Act prescribes three different procedures. Which one applies to you is the first thing your relationship manager will establish.

  • Within the same city

    The shortest route, and it still has to be done: the address must be updated with the MCA even where the office has only moved within the same city. The Memorandum is unaffected.

  • Within the same Registrar’s jurisdiction

    Where the office moves beyond the city but stays within the jurisdiction of the same Registrar, the consent of the shareholders and the approval of that Registrar are what the change turns on. The situation clause of the MoA is still unaffected.

  • To another state

    The longest route. The situation clause of the MoA refers to the state, so it has to be altered, and prior approval must be obtained from the Registrar and from the Regional Director before the change can be made.

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What our clients say

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Documents required to change your company address

A short checklist. Everything else is drafted for you.

  • Digital Signature Certificate

    The DSC of one of the authorised directors of the company.

  • Business address proof

    The electricity bill, telephone bill or gas bill for the new address.

  • NOC from the owner

    A no objection certificate from the owner of the new registered office premises.

  • Rent agreement

    The rent agreement, or the conveyance deed, for the new registered office.

Change your company address in three easy steps

  1. Step 01

    Answer a few quick questions

    • Pick the package that fits what you need
    • Spend less than 10 minutes on a simple set of questions
    • Share the basic details and documents against the checklist
    • Pay through a secure payment gateway
  2. Step 02

    Our experts take over

    • You are assigned a dedicated relationship manager
    • The necessary resolutions and documents are prepared
    • The application is prepared and filed with the MCA
    • Your MCA master data is updated with the new address
  3. Step 03

    Your new address is on record

    • The whole process takes 5 to 7 working days
    • The updated master data is shared with you

Subject to government processing time.

How long the change takes

Seven working days end to end. This is the schedule for a move that stays within the state; a move across a state line adds the Regional Director’s approval.

  1. Day 1

    1 of 7 working days

    • Consultancy on the change of official address
    • Collection of basic information and documents
  2. Days 2 to 3

    2 of 7 working days

    • Drafting of the necessary resolutions and documents
    • You return the drafted documents after signature
  3. Days 4 to 5

    2 of 7 working days

    • Preparation of the application to update the business address
    • Filing of the application for the approval of the MCA
  4. Days 6 to 7

    2 of 7 working days

    • Government processing time
    • MCA master data updated with the new address

Subject to government processing time. A move outside the state requires the prior approval of the Registrar and the Regional Director, which adds to this schedule.

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Have questions? Find answers here

Still have a question? Our team is happy to help, at no charge and with no obligation to buy anything.

Talk to an expert
  • Can the registered office be a residential property?

    Yes. There is no compulsion for a registered office to be commercial property: a residential or a commercial address can be provided.

  • Does changing the office require the MoA to be altered?

    Not as long as the proposed registered office is situated within the same state.

    Where the office is shifted to another state, the situation clause, which refers to the state, has to be altered.

  • When does the Registrar have to be told about the change?

    The Registrar must be notified of the change of registered office by filing the appropriate documents within 30 days of the change of premises.

    Where the office is being shifted outside the state, the prior approval of the Registrar and of the Regional Director has to be obtained first.

  • Can the registered office be outside India?

    No. A registered office cannot be situated outside India.

  • What records have to be kept at the registered office?

    All the books of account of the company.

    Where they are kept at another place in India as decided by the board of directors, the company has to send written notice to the Registrar giving the full address of the place where they are kept.

Change your registered office address

Update the address the MCA writes to, inside 30 days of the move.

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