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File DIR-3 KYC
Everyone holding a Director Identification Number files a KYC every year, by 30 September. Miss it and the DIN is deactivated until you pay to reactivate it.
- The right form picked, eForm or web, for your situation
- Filed with the professional certification the eForm requires
- Your updated DIN holder master data shared with you
- Deactivated DINs reactivated, with the penalty fee handled
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What form DIR-3 KYC is
An annual confirmation that the Registrar holds current contact details for every DIN holder.
Under the Companies (Appointment and Qualification of Directors) Rules, 2014, every individual who has been allotted a Director Identification Number, and whose DIN is in approved status, files a KYC with the Registrar of Companies each year. The window opens on 1 April and closes on 30 September unless the government extends it.
What the filing is for is straightforward: it keeps the Registrar’s record of directors accurate, including addresses, mobile numbers and email addresses. The mobile number and the email are verified by one time password during the filing, so they have to be numbers and inboxes you can actually reach.
The obligation attaches to the DIN and not to a company. A person who holds a DIN files once a year however many boards they sit on, and a person holding a DIN who is currently a director of nothing files too.
- Who files
- Every DIN holder
- Per person, not per company
- Due date
- 30 September
- Every year, unless extended
- Government fee
- Nil
- If filed on time
- If filed late
- ₹5,000
- And the DIN is deactivated until then
- First filing
- eForm DIR-3 KYC
- The web form is for later years only
- Professional certification
- Required on the eForm
- A practising CA, CS or CMA
- Turnaround
- 3 working days
- Subject to government processing time
Why directors file through LegalWiz.in
- Qualified company secretaries preparing and certifying the filing
- The right form identified before anything is submitted
- A dedicated relationship manager on the filing
- Deactivated DINs reactivated where the deadline has already passed
- Your updated DIN holder master data shared once it is done
What the service covers
One form, and the decision about which one it is.
- Consultancy on whether the eForm or the web form applies to you
- Collection and verification of the KYC documents
- Preparation and filing of the form online
- Certification by a practising professional where the eForm is used
- The updated director and DIN holder master data shared with you
Where a DIN is already deactivated, the ₹5,000 government fee for reactivation is payable in addition and is not part of the service fee.
Why the deadline matters
A deactivated DIN stops everything
Until the DIN is reactivated the holder cannot take any action that depends on it. Nothing can be signed, no form can be filed against their name, and no appointment can be made.
It blocks the company, not only the person
A company whose directors hold deactivated DINs cannot file the forms those directors have to sign. One missed KYC in September can stall an unrelated filing months later.
The fee is fixed, and it is the whole penalty
There is no government fee at all for a filing made on time, and ₹5,000 for one made late. It does not accrue daily like a company’s annual filing, but it also does not reduce.
The record stays reachable
The Registrar contacts a director on the mobile number and email address held against their DIN. Keeping those current is the reason the filing exists, and it is why a change of number forces the longer form.
Which form applies to you
The web form is quicker, and it is not always available. Filing the wrong one updates nothing. Both are due on 30 September and can be filed from 1 April.
| Attribute | eForm DIR-3 KYC | DIR-3 KYC WEB |
|---|---|---|
| Which one is yours | ||
| First time filersAnyone filing a director KYC for the first time after being allotted a DIN. There is no web record to confirm yet. | Everyone elseAny DIN holder who filed the eForm in a previous year and whose details are unchanged. | |
| Use this oneAn existing filer who needs to update a mobile number or an email address files the eForm again, even though they have filed before. This is the case people get wrong. | Cannot be usedThe web form confirms the details already on record. It cannot change them, so filing it after a number has changed leaves the old one in place. | |
| How it works | ||
| The full formPersonal details, citizenship, nationality and residential status, with the documents attached. | Mostly pre-filledThe service pulls what is already on record and asks you to confirm it, which is what makes it the shorter route. | |
| RequiredA class 3 digital signature certificate based on your PAN. Without it the form cannot be submitted. | Not requiredThe web form is completed with OTP verification. | |
| RequiredCertified by a chartered accountant, company secretary or cost accountant in practice, using their own digital signature. | Not requiredThe DIN holder completes it themselves. | |
| Next step | ||
Swipe the table sideways. Open any attribute to read the detail behind both answers.
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What our clients say
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What we need to file your KYC
Self attested copies, and a mobile number and email that match what is linked to your PAN and Aadhaar.
Digital signature certificate
A class 3 DSC based on your PAN, needed for the eForm route.
PAN card
A self attested copy.
Aadhaar
A self attested copy of the Aadhaar card.
Address proof
A self attested copy of the Aadhaar card, voter ID or driving licence.
Passport
A self attested copy. Mandatory for foreign nationals.
Mobile number and email
A personal mobile number and email address for OTP verification. Use the ones linked to your PAN and Aadhaar.
Personal details
Citizenship, nationality and residential status.
Complete your KYC in three steps
Step 01
Answer a few quick questions
- Spend less than 2 minutes on a short online questionnaire
- Upload the documents listed above
- Pay through a secure payment gateway
Step 02
Our experts take over
- You are assigned a dedicated relationship manager
- The correct form is identified and prepared
- The form is filed online with professional certification
Step 03
Your KYC is updated
- The whole process takes 3 working days
- Your updated director and DIN holder master data is shared with you
Subject to government processing time.
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Who has to file DIR-3 KYC?
Every individual who has been allotted a DIN, where that DIN is in approved status.
It is filed once a year, per person. Holding directorships in several companies does not mean several filings, and holding no directorship at all does not excuse the one.
Is it a one time process or an annual one?
Annual. The first filing is on the eForm; later years are usually the web form.
The exception is a change of mobile number or email address, which sends an existing filer back to the eForm.
What is the government fee?
There is no government fee for a filing made by the due date.
A filing made after it carries a fee of ₹5,000, which is what reactivates the DIN.
My DIN is already deactivated. Can I still file?
Yes. File the KYC and pay the prescribed ₹5,000 fee, and the DIN is reactivated.
Until it is, you cannot act on anything that depends on that DIN.
Is a digital signature mandatory?
For the eForm, yes. Without a class 3 DSC based on your PAN the form cannot be submitted.
The web form is completed with OTP verification and needs no DSC.
Is professional certification mandatory?
On the eForm, yes: it is certified by a practising chartered accountant, company secretary or cost accountant using their own digital signature.
The web form is not certified.
I am a non-resident. Can I give an Indian mobile number?
If you hold an Indian PAN and Aadhaar, use the number associated with them.
Otherwise a non-resident provides a foreign mobile number and a foreign address as the permanent address.
I need to change my mobile number. What do I file?
The eForm DIR-3 KYC, even if you have filed before and would otherwise use the web form.
The web form confirms what is already on record and cannot change it.
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