How to Download Company Registration Certificate in India

After you register your company, the Ministry of Corporate Affairs issues a digital Certificate of Incorporation. This document confirms that your business legally exists in India.

Many founders complete registration smoothly but get stuck later when they need the certificate again for banks, GST, funding, or compliance. The good news is that process to download company registration certificate is fully online and available anytime through MCA portal.

Below, we walk through exact steps to access and download registration certificate, so you can retrieve it quickly whenever official proof of registration is required.

What is a Company Registration Certificate?

A Company Registration Certificate, also called a Certificate of Incorporation (COI), is issued by Registrar of Companies under the Companies Act, 2013.

It contains:

• Company name
• CIN number
• Date of incorporation
• Registered office address
• Company type
• Authorized capital

This document is also referred to as a business registration certificate and is accepted across all government and financial institutions.

If you want a deeper understanding of COI, its legal importance, and download process, you can read this detailed guide: Certificate of Incorporation (COI): Meaning & Download

When Do You Need to Download Company Registration Certificate?

You may need registration certificate when:

• Opening a current bank account
• Applying for GST registration
• Raising investment
• Submitting documents to vendors or clients
• Applying for loans or credit lines
• Updating statutory records

In all these cases, you can download certificate of incorporation directly from the MCA portal.

Details Required Before Downloading Certificate of Incorporation

Keep following information ready:

• Corporate Identification Number (CIN)
• Company name (exact spelling)
• MCA user login credentials
• Financial year of filing

Without CIN or company name, system will not fetch records.

How to Get Business Registration Certificate from MCA Portal

Below is official step-by-step process to get company registration certficate followed on Ministry of Corporate Affairs website.

Step 1: Log in to MCA Portal

Visit MCA website and sign in using your registered user ID and password.

If you do not already have login credentials, you must create an account before proceeding.

Step 2: Go to MCA Services

From top menu bar, click on MCA Services.

Under this section, select Get Certified Copies. This option allows users to obtain certified versions of documents filed with Registrar of Companies.

Step 3: Enter Company Details

Search for company using either:

• Corporate Identification Number (CIN), or
• Exact registered company name

Select correct company from displayed search results.

Step 4: Choose Document Type

From list of available filings, select:

• Certificate of Incorporation

Choose relevant year of filing.

Before continuing, it is recommended to verify document through public inspection to ensure accuracy.

Step 5: Select Page Range and Copies

Now, you need to enter:

• Page numbers required
• Number of certified copies

Even if the certificate contains only one page, page range selection is mandatory.

Step 6: Add to Cart

The MCA system will automatically calculate:

• Government fees
• Applicable stamp duty

Click Add to Cart to move forward.

Step 7: Select Attachments Separately

This step is often overlooked.

Selecting the incorporation form does not include attachments by default. If attachments are required:

• Select them individually
• Add each attachment to the cart

Failing to do this may result in an incomplete download.

Step 8: View Payment Details

Click on View Payment Details to confirm:

• Selected documents
• Total payable amount

Review everything carefully before making payment.

Step 9: Make Payment

Payment can be completed using:

• Credit card
• Debit card
• Net banking
• NEFT

Once payment is successful, the request is processed immediately.

Step 10: Download Certificate

After confirmation:

• Log in again to the MCA portal
• Go to My Service Requests

You can now download company registration certificate in PDF format. The document will be digitally signed and is legally valid for all official purposes.

Difference Between Plain Copy and Certified Copy

After incorporation, companies receive two types of registration certificates. The difference matters during official verification.

Plain Copy

• Sent by email at the time of incorporation
• Useful for reference and internal records
• Does not carry RoC certification

Certified Copy

• Downloaded from the MCA portal
• Digitally authenticated by the Registrar of Companies
• Legally valid for official and regulatory use

Banks, investors, and government authorities usually require certified copies for approvals and compliance.

Common Issues While Getting a Business Registration Certificate

Most problems occur due to small procedural errors on the MCA portal. The common ones include:

• Incorrect CIN or wrong company name
• Selecting the wrong financial year
• Not adding attachments separately
• Payment completed but request not checked under “My Service Requests”
• Session timeouts or browser issues
• Lack of proper MCA login access

In most cases, the certificate is already available. It simply requires the correct search details and document selection.

Conclusion

The company registration certificate is the foundation document of your business. It proves your legal standing, enables compliance, and unlocks every major registration that follows.

The MCA portal has made the process transparent and accessible. Still, small errors during incorporation or while retrieving documents can delay operations. If you prefer clarity over confusion, our experts at LegalWiz helps businesses handle company registration, document retrieval, and compliance without back and forth or guesswork. Sometimes, having experts on call saves more time than doing it all alone.